01 Pick a Theme: Responsible Tech tends to cover following areas: Responsible AI, Trust & Safety and Public Interest Technology. Within each of those areas, there are many subjects to tackle. Timely subjects garner the most excitement but it’s easy to cover too much all at once. Pick a theme that you and your community are passionate about and try to narrow the discussion to a topic within that theme (e.g. Responsible AI Governance; Trust & Safety Tools & Frameworks).

02 Choose the Type of Venue: Ideally, the venue should be a place that is convenient to travel to (i.e. close to public transportation, or have parking close by), and is open to having groups of people who may come and go at any time during scheduled event. Depending on the type of venue, you may also want to ask if the space is conducive to:

• Presentations: Is there a large screen, or multiple ones? Can we plug in our own laptop?

• Panels/Fireside Chats: Does it have a stage? Are there chairs? Do we need microphones (for larger gatherings)?

• Workshops: Are there enough tables and chairs? Will we need to supply our own paper, pens, post-its?

• Conversations: Can we have 1:1s or small group chats: Is it quiet or is there music?

03 Select a Day and Time: To maximize attendance, we recommend hosting your event near the end of the work hours, and on a day that would be considered “off-peak” for a venue (e.g. gathering takes place at bar on Monday at 6pm).

04 Compile Attendees List: Aim to have a wide representation of perspectives. The more multidisciplinary the audience, the more robust and rich the conversations will be!

05 Communicate: Bring the group together via a messaging app (e.g. Signal, Messages, What’s App, etc.) to foster dialog, poll attendees for ideas, and share updates.

06 Offer Food & Drinks: If possible, choose a venue that offers food and drinks for purchase (or free!). It’s also a good idea to check if they’re willing to split bills ahead of the event. Alternatively, if you’re choosing a more private venue, a potluck approach might work.

07 Take Photos: If you are intending on taking photos or videos, it’s important that you communicate that to your attendees. You can do this in the invitation, or via announcement at the start of the event. If you do take photos, please submit them to us via our post-event submission form for potential publication in our Newsletter, LinkedIn, or other ATIH promotional materials. Also, please tag us on social media and include #alltechishuman #alltechishuman, #atihx, #atihx[City], #responsibletech